A data retention policy is a set of guidelines that helps organisations manage how long information must be stored for and how to dispose of that information when it is no longer needed.
The policy should also outline the purpose for processing any personal data. This ensures that you have documented proof that justifies your data retention and disposal periods.
Data retention settings will help the organisation administrator manage data retention policies within the system. This feature will keep track of how long you can keep a specific resource and the resource disposal process. This ensures that the organisation can keep meeting legal and business resource archival requirements.
In LegalEye Data Retention Settings you can easily:
Set how long you want to keep your data
Set the start of data retention
Use the Search and Filter function to hold/release based on resource/ data type, name and owner
Hold & Release the resource/data
Manage your Data/Resource Retention Settings
You can manage retention settings to follow the current retention policy. (Example: SRA Retention Policy) for each specific type of data/ resource. On LegalEye, you can manage retention for the following resource types; Law Firm Data, Articles, Events Contact/User Data, Instruction (RFI, RFP, Direct Instruction*), Secondments*
The settings apply to user data/ resource when custom retention rules or holds do not apply.
Go To Admin Settings
Manage Retention
Click Manage button on each specific Resource type
Set the Retention Period, it can be in years, months or days
Set the start of the retention period
Set the action after holding the resource
Hold and Release Data/Resource
Hold
Holds are placed on specific resources. Holds retain data indefinitely and take precedence over default retention rules and any custom retention rules.
Go To Admin Settings
Click All Resource
Use Search and Filter function to locate the desired resource
Click Hold and select resources you want to hold
Release
Releases are placed on specific resources that are currently being held. This feature will stop the hold and continue data/resource lifecycle as previously set on the retention settings.
Go To Admin Settings
Click All Resource
Use Search and Filter function to locate the desired resource
Click Release and select resources you want to release